Step-by-Step Guide: Using Smart Art and Diagrams for Illustration on PowerPoint Slides

    Are you interested in a step-by-step guide that demonstrates how to use SmartArt and diagrams to create compelling illustrations on PowerPoint slides?

    The essential tool for communication in our different societies is a PowerPoint presentation. When designing engaging and informative slides, incorporating visual elements is key. Among the many features that PowerPoint offers, SmartArt graphics and diagrams are powerful tools that can bring your ideas to life.

    You can incorporate Simple Slides visuals into your SmartArt PowerPoint creation. Simple Slides is compatible with PowerPoint SmartArt features that can assist you in using SmartArt graphics and diagrams. If you want to enhance your presentation and take it to the next level, consider exploring the expansive collection of powerpoint design templates that will help capture your audience’s attention.

    If you’re interested to know the guide, this article will show you a step-by-step guide using smart art and diagrams for illustration on PowerPoint Slides. Below are the steps that will guide you using the SmartArt graphics or diagrams.

    Step 1: Launch PowerPoint and select a slide layout

    Enhance your diagram with visually appealing SmartArt graphics and layouts; you can utilize PowerPoint SmartArt. SmartArt in PowerPoint is a feature that allows you to create professional-looking diagrams, flowcharts, and other visual representations easily.

    To begin your first SmartArt graphic or diagram, open PowerPoint, then create a new presentation or open an existing one. Choose a suitable slide layout that will accommodate your illustration. Keep in mind that certain layouts may work better for specific types of diagrams, so select one that aligns with your content.

    Step 2: Insert SmartArt Graphic or Diagram

    Next, to insert a SmartArt graphic or diagram, follow these steps:

    1. a)Insert” tab on the PowerPoint ribbon.
    2. b) Click the “SmartArt” icon or “Diagram” option, and a SmartArt graphic dialog box will appear.
    3. c) Click the “SmartArt style” or “Diagram layout” that best fits your illustration group purpose.

    Step 3: Customize the SmartArt Graphic or Diagram

    Once you have inserted the SmartArt or diagram onto your slide, it’s time to customize it to match your content and visual preferences. Select the SmartArt graphic, and you will notice the “Design” and “Format” tabs appearing on the ribbon.

    1. a) Design: The “Design” tab provides options to modify the overall look and layout of your entire SmartArt graphic. You can find SmartArt layouts, colors, and styles until you find the right choice that you need for your content. You can choose various SmartArt styles to give your graphic a polished and professional appearance.
    2. b) Format: The “Format” tab allows you to fine-tune the appearance of individual elements within your SmartArt graphic. Here, you can change colors, adjust shapes, apply effects, and add text. You have the flexibility to customize the entire SmartArt graphic or focus on specific elements within it.

    Step 4: Add Text and Labels

    An essential aspect of creating informative illustrations is providing clear labels and descriptions.

    To add text to your SmartArt graphic and format the text by changing its font sizes, color, and alignment, you can follow these steps:

    1. a) Click on the desired “shape” and start typing. PowerPoint will automatically adjust the size and position of the text boxes to fit the shape.
    2. b) For formatting, the options available are in the “Home” tab.

    Step 5: Create a graphic group

    To further enhance your illustration, you can create a graphic group in PowerPoint SmartArt. A graphic group allows you to combine the text box, shape, and image into a single object, making it easier to manipulate and apply formatting options.

    1. a) Select the “elements” you want to group by holding the “Shift key” and clicking on each elements. 
    2. b) Then, right-click on the selection, navigate to the “Group” option, and choose “Group” from the submenu.

    Step 6: Animating the SmartArt Graphic or Diagram (optional)

    To further enhance your presentation, add various animations to your SmartArt graphics or diagrams. Animations can help you reveal information step by step or emphasize specific elements.

    To apply animation, follow these steps:

    1. a) Select the “SmartArt graphic.”
    2. b) Then, navigate to the “Animations” tab, and explore the various entrance, emphasis, and exit animations available.

    Ensure they align with your intended visual effects.

    Step 7: Save and Present

    Once you have completed designing your slide with the SmartArt diagram, it’s important to save your PowerPoint presentation. Follow these steps:

    1. a) Click on the “File” tab.
    2. b) Choose “Save” or “Save As” to save your work.
    3. c) Write a descriptive “name.”
    4. d) Select the desired “location” in your files.

    Now you are ready to present your PowerPoint presentation slide with a captivating and informative SmartArt graphic or diagram. Practice your presentation and make any necessary adjustments to ensure a smooth flow between slides.

    Related Questions:

    1. What is SmartArt Graphic or Diagram?
      SmartArt graphics is a valuable tool in Microsoft PowerPoint that can enhance your presentations by visually representing information and ideas. SmartArt graphics can communicate information using shapes, color variations, and font and sizes. The SmartArt graphic is easily customizable, and you can remove or add shapes to your presentation. It is also flexible on the animations and transitions and can create professional-looking visuals. SmartArt graphics or diagrams can make your audience understand and follow the key points presented by formatting data into visuals.
    2. What are the SmartArt tools for presentation?
      SmartArt Graphics in PowerPoint offers several SmartArt tools and options to enhance presentations. Here are some of the available features:
      SmartArt graphic or diagram provides a variety of predefined SmartArt layout options. These layouts determine the arrangement and organization of selected shapes within the graphic.
      SmartArt allows you to apply different visual styles to your graphic, which can change the colors, shapes, and overall appearance. PowerPoint provides a range of built-in styles that you can apply to your SmartArt to match your presentation’s design.
      Text Formatting:
      SmartArt Graphics enables you to add and format text within the shapes.
      Shape Editing:
      SmartArt shapes can be modified and customized to fit your specific requirements.
      SmartArt can be animated to add visual interest and engage your audience.
      Data Integration:
      SmartArt can also be linked to external data sources such as Excel spreadsheets or any databases. It enables you to update the content of your SmartArt automatically when the underlying data changes.


    With the power of SmartArt graphics or diagrams, you can enhance the illustrations in your PowerPoint slides significantly. By following the steps detailed in this blog post, you can create presentations that excel in layouts, styles, font choices, shapes, and animations. These creative and easy-to-understand guides will surely capture your audience’s attention effortlessly. With SmartArt graphics or diagrams, your presentation will stand out, leaving a lasting impression on your viewers.

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